Keep jobs and projects moving. Leave less paperwork behind.
Dedicated offshore support for trade businesses, construction companies and property developers—from job scheduling and quotes to project documentation.
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- ServiceM8
- simPRO
- Procore
- Aconex
Built for Trades & Construction
Whether you run a small plumbing or electrical business, manage building projects or coordinate a property development, administration can pull your team away from delivery. A dedicated offshore specialist can keep enquiries, job records, estimates and project documents moving within your processes, while your local team stays focused on customers, sites and commercial decisions.
Administration & virtual assistance
A trades and construction virtual assistant can manage enquiries, book jobs, prepare quotes and invoices, organise drawings and revisions, follow up suppliers and maintain project registers. The role is tailored to the size of your business and the stage of your projects—not a one-size-fits-all task list.
What can an offshore virtual assistant do for your business?A role shaped around your workflow
- Start with your role brief
- Scheduling, quoting, estimating support, document control and project administration, scoped around your trade, project pipeline, systems and hours.
- Your team directs and reviews the work
- Your local team approves pricing and submissions, reviews technical work and retains responsibility for site safety, compliance and commercial decisions.
- Our support continues after selection
- We handle specialist documentation, cross-border administration, payments and support.
How offshore support works in practice
Job Scheduling & Dispatch
Coordinate bookings, update job status, relay technician availability and send approved customer updates. For busy trade businesses, this keeps the office connected to the field without your owner or supervisor handling every routine enquiry.
Quoting, Estimating & Invoicing
Turn site notes into draft quotes, collate supplier pricing and prepare invoices from approved job records. Where the role requires technical experience, scope quantity take-off or estimating support separately. Your local team checks quantities, rates and pricing before anything is issued.
Construction Document Control
Maintain drawing and revision registers, organise specifications, record requests for information and track submission dates in your project systems. Keep a clear record of current documents, with technical reviews and approvals remaining with your local project team.
Project & Development Coordination
Prepare meeting records, maintain action lists, follow up outstanding supplier documents and organise information for approval milestones. Builders and property developers gain consistent administrative support without handing over project management or statutory decisions.
Common Roles
- Trades & Job Administrator
- Scheduling & Dispatch Coordinator
- Quoting & Estimating Assistant
- Construction Document Controller
- Project & Development Administrator
- Accounts & Invoicing Assistant
Need a role not listed here? Share the tasks, skills and hours you need.
Get Started NowOne managed service
You direct the work. We manage the rest.
Recruitment, administration and ongoing support—all in one service.
What we do
- Sourcing
- Specialist documents
- Workforce admin
- Payment facilitation
- Specialist coordination
- Ongoing client support
What you do
Direct the daily work
Set priorities, provide your processes and review your specialist’s work.
PRICING EXAMPLE
One all-inclusive monthly service fee.
Indicative monthly service fee
AUD 1,700–2,700per month
Approx. AUD 390–620 per week equivalent.
Mid-level Philippines-based specialist · 40 hours per week.
Sourcing, onboarding, workforce administration and ongoing support included.
20-hour options available with tailored pricing.
Typically billed monthly in advance, due within 14 days of the invoice, subject to your service agreement.
Compare with an Australian role
For comparison: an Australian role
Australian role
AUD 1,620–2,310
Weekly gross wage, including PAYG withholding and superannuation
Monthly: AUD 7,000–10,000
Annual: AUD 84,000–120,000
All-inclusive offshore service
AUD 390–620
Weekly equivalent
Monthly: AUD 1,700–2,700
Annual: AUD 20,400–32,400
Indicative annual difference, based on these examples
Example only—not a quote, savings guarantee, or financial or tax advice. Pricing varies by role, experience, skills and hours. Pricing is exclusive of GST. A one-off workforce establishment fee applies at commencement.
Get Started NowCommon Questions from Trades & Construction
Ready to get started?
Send an enquiry. We’ll follow up to arrange your call.